Promotion and Tenure

When you advance in your academic rank and/or receive tenure (continuous appointment), it is proof of your outstanding achievements and personal growth. In order to achieve these goals, you should begin preparing for advancement as soon as possible, ideally when you first start at UNMC.

To make the promotion and tenure process as easy as possible, it is a good idea to create and add to your portfolio as you go along. That way you don't have to remember — and find — all your achievements in scholarship and research, teaching, service, and patient care when you go to submit your application.

Also, it's important to know your particular college/institution's guidelines and deadlines, as they can vary by area.

Step-by-Step Process

Step 1: Complete and submit all required documentation  
  • Transmittal Form — Should be printed on yellow paper when it is submitted.
  • Chairperson's Letter — Your chairperson (or equivalent) must write a comprehensive letter of evaluation.
  • Dossier in Curriculum Vitae (CV) Format — This ensures everyone submits information in the same format, making it easier for the committee to review each applicant's dossier.
  • Academic Portfolio — Prepare succinct narratives, both quantitatively and qualitatively, of the highlights and importance of your academic accomplishments in these areas (do NOT reiterate the CV):
    • Teaching — consider creating an additional Teaching Portfolio
    • Scholarly activities
    • Patient care (if applicable)
    • Professional service to UNMC, peers or the public
  • Copies of Publications — Submit no more than 5 of your most important publications.

If you're seeking an associate professor or professor appointment, you'll also need:

  • External Letters of Recommendation — provide at least 3 authorities outside of the university who may be contacted to write letters of evaluation; guidelines vary, so review the ones for your college or institute.
Step 2: Department/Unit Review  

All your documentation is reviewed and a decision is made whether to advance the recommendation for promotion or tenure. You will be notified in writing of the decision, which can be appealed to your dean or director if you feel necessary.

Step 3: College/Institute Review  

All your documentation is reviewed, including a summary from the previous step as to why they support your recommendation, and a recommendation is made to your dean or director regarding your promotion or tenure request.

Step 4: Dean/Director Review  

All your documentation is reviewed, including summaries from previous steps as to why they support your recommendation, and a decision is made whether to advance you to the final step. You will be notified in writing of the decision. There is normally no appeal possible if you disagree with the decision, unless the decision is considered prejudiced or capricious.

Step 5: Chancellor Review  

The Chancellor reviews all documentation and makes a decision, which is then reported to the President and Board of Regents for their information. You will be notified in writing of the decision.

IMPORTANT: All documentation must be received in Academic Services by March 13, 2017.