ALPHA OMEGA ALPHA - MEDICAL HONOR SOCIETY - CONSTITUTION
Article I. NAME
This organization shall be called Alpha Omega Alpha Honor Medical Society, the three Greek letters AWA being the initials of the essential words in the following motto: "Worthy to serve the suffering"
Article II. MEMBERSHIP AND AIMS
Individuals eligible to be elected include:
- Medical students who have excelled academically and have shown promise of becoming leaders in the profession.
- Physicians (residents or fellows, faculty, and alumni/alumnae) who later have demonstrated such leadership.
- Physicians or scientists who have attained distinction in any worthy line of endeavor and are not eligible for election by any other means. These individuals are elected by the Board of Directors as honorary members.
The Society is organized for educational purposes exclusively and not for profit, and its aims shall be the promotion of scholarship and research in medical schools, the encouragement of a high standard of character and conduct among medical students and graduates, and the recognition of high attainment in medical science, practice and related fields.
Article III. INSIGNIA
Section 1. Badge of the Society
The official badge of this Society shall be in the form of a key or key-pin, and shall be designed after the Manubrium Sterni. The face shall have engraved thereon the three Greek letters AWA and 1902, the date of organization of the Society.
Section 2. Certificate of Membership
The certificate of membership in this Society shall be of such design and wording as the Board of Directors approves. It shall bear the seal of the Society and the signatures of the President and Secretary.
Section 3. Seal of the Society
The seal of this Society shall consist of a circular wreath of laurel in the inside of which, near the wreath, shall be placed the motto in Greek. Inside of this the words, Alpha Omega Alpha, and below this "Organized in 1902."
Article IV. MEMBERSHIP AND GENERAL CONSIDERATIONS
Section 1. General
The function and influence of the Society depend upon the wisdom with which members are elected. Candidates are selected for membership of a chapter as medical students, residents or fellows, faculty, and alumni/alumnae not members of that faculty of medicine.
Individual chapters, through their members, including students, residents and fellows, and faculty, shall establish procedures to apply the national criteria for election of new members. All members of the chapter are eligible to vote. Each candidate shall be balloted upon separately at a meeting of members convened for that purpose or by mail. Election shall require a majority vote of those in attendance.
No candidate shall be denied election because of race, color, creed, ethnic origin, age, gender, or any other characteristic prohibited by the Equal Opportunity and Affirmative Action laws of a state, province, territory, or nation.
Section 2. Medical Student Memberships
- Election shall be limited to those candidates whose scholastic qualifications place them in the upper twenty-five percent of their class. The total number elected, however, shall not exceed one-sixth of the total number in that class expected to graduate.
- Not more than one-quarter of the quota for a class may be elected in the spring of the year prior to the final year of medical school. Aside from this limitation, chapters may elect their student members at any time during their senior year. Election of students in the junior year, it must be recognized, brings continuity and an opportunity for program development within chapters.
- Method of election: Each chapter has the responsibility of defining its own method of election by student and faculty members of the society. If academic records and/or personnel files of eligible candidates are to be reviewed in connection with the election process, the chapter should contact the Dean's office to determine if the student's specific written consent is required prior to this review. If so, that should be obtained from eligible students. Only the Chapter Councillor or the Councillor-designated alternate member(s) should have access to grades or class standing of students being considered for election.
Potential candidates should be reminded that, because one-fourth of the class is eligible but only one-sixth can be elected, it is inevitable that some who are highly qualified will not be elected as students.
Scholastic achievement should be the primary, but not the exclusive basis for election of a student. In addition to the academic record, personal characteristics should be considered to the extent defined by the chapter. Leadership, fairness in dealing with colleagues, compassion, integrity, and service to the school and community at large should be considered. Each chapter should define its own weighting system for such criteria as academic standing, faculty evaluations, and personal attributes and attainments. Election should not be a popularity contest or a simple recording of class rank, but a thoughtful and well-considered judgment of the present accomplishments and potential future contributions of a student.
- Students who have taken part of their medical school education elsewhere shall not be eligible for election to membership until they have been in attendance for one academic year prior to election in the medical school of the electing chapter.
- A candidate shall not be inducted as a member until after the candidate's fees to the local chapter and national AWA office have been paid.
Section 3. Resident and Fellow Memberships
Residents and fellows who were elected as medical students to the Society are automatically members of the chapter of the medical school sponsoring the educational programs in which they are enrolled.
In addition, each chapter may elect to membership in the Society each year up to three residents or fellows, after their first year of residency. Such election shall be based on continued achievement and promise referred to in Article II and Article IV.
Section 4. Alumni/Alumnae and Faculty Memberships
The provision for election by each chapter of up to two alumni/alumnae members and two faculty members each year provides a means of recognizing and honoring individuals who have distinguished themselves in their professional careers. Inasmuch as the number of individuals eligible for election in these two categories is limited, chapters should pay particular attention to evaluate carefully the professional and personal stature of nominees.
- Alumni/Alumnae: Graduates of medical schools in which a chapter exists, who were not elected as students, residents, or fellows, but who, after ten years or more following graduation are judged on the basis of achievement to be qualified, may be elected to membership in their medical school chapter.
- Faculty: Members of the sponsoring school's Faculty of Medicine who hold an earned doctoral degree (M.D., Ph.D., or equivalent) and have demonstrated a commitment to scholarly excellence and medical education may be elected to the chapter of that school.
Section 5. Honorary Membership
The Board of Directors may elect physicians or others to honorary membership who have attained national or international recognition in teaching or research, or in leadership roles that are pertinent to medicine, and who are not eligible for election through other means. Election shall be by unanimous vote.
Section 6. Membership Transfer and Reciprocity of Membership
Members inducted into another chapter of the Society or to honorary membership may become active members in the chapter nearest to the location of their continued professional activity by contacting the councillor of that chapter.
Members not near a chapter may become affiliated with an Association that is near their present location (Section 7).
Section 7. Associations of Alpha Omega Alpha
Groups of ten or more society members may, upon approval of the Board of Directors, form an Association of Alpha Omega Alpha in cities or districts where a chartered chapter does not exist. The function of these Associations will be to foster intellectual and social exchange among the AWA members forming the Association, and they may not elect members of any type to the Society. Associations are formed and disbanded at the pleasure of the President of AWA.
Members desiring to form an Association may request a membership listing in a given area. The national office of AWA should then be petitioned by providing a list of interested members and their addresses, and a brief statement of plans for activities. They should elect officers who will submit a yearly summary of activities and members to the Executive Secretary of AWA .
Section 8. Membership Revocation
The Board of Directors may, at its discretion and by unanimous vote, revoke the membership of any member or honorary member for proven behavior that is in conflict with the national criteria for election, or that is inconsistent with the goals and purposes of AWA as outlined in Article II, Section 2.
Article V. ORGANIZATION AND CENTRAL ADMINISTRATION
Section 1. General
The general management of the Society shall be vested in the Board of Directors, the officers elected by it, and an advisory council comprised of sixteen regional councillors. The Board of Directors shall conduct the business of the national organization of Alpha Omega Alpha. Nominations to the board shall be made by a nominating committee chaired by the Vice-President and comprised of three regional councillors and three additional members of the board, each chosen by the President.
Section 2. Officers
The officers shall be the President, Vice-President, Secretary, and Treasurer. The latter two offices may be combined, if approved by the Board.
Section 3. Executive Secretary and National Office
The national office shall be directed by an Executive Secretary, chosen by the Board, who will be responsible for implementation of all activities of the society, for maintenance of all society records, and for reports on the state of the society each year to the Board.
Section 4. President
The President shall be elected by the Board to serve for one or more terms of three years or until a successor is duly elected and installed. He or she shall be the executive head of the Society and shall, with the approval of the Board of Directors, administer the business of the Society not otherwise provided for by the Constitution.
Section 5. Vice-President
The Vice-President shall be elected by the Board to serve one or more three-year terms, or until a successor is duly elected and installed. The Vice-President shall serve as the presiding officer in the absence of the President. In the event of death or resignation of the President, the Vice-President shall assume the office of President until a new president is elected.
Section 6. Secretary
The Secretary shall be elected by the Board to serve for a term of three years. The Secretary shall perform the usual duties devolving upon such officer, including but not limited to keeping a complete record of all members and their addresses, and such other data as the Board of Directors may require.
Section 7. Treasurer
The Treasurer shall be elected for a term of three years, and shall perform the usual duties of such officer. At the annual meeting of the Board of Directors, the Treasurer shall present a written report of the financial standing of the Society that includes a detailed statement of all monies received and expended during the preceding year. The Treasurer shall be bonded to such sum as the Board of Directors may require.
Section 8. Installation of Officers
The officers will be installed at the time of their election.
Section 9. Composition of the Board of Directors
The Board of Directors shall consist of fifteen members elected by the Board of Directors and installed after each annual meeting of the Board. Nine shall be Members-at-Large, each elected for a three-year term. Members-at-large are limited to three consecutive terms.
Three shall be Councillor Directors who are Councillors of AWA chapters at the time of their election to the Board of Directors. Each shall be elected for one three-year term. Three shall be student members of the Board, one elected each year to serve a three-year term. The student shall be elected so that he or she would serve in his or her senior year of medical school and first two years of residency. Nominations for student membership to the Board shall be submitted by Chapter and Regional Councillors.
Section 10. Meetings of the Board
The Board of Directors shall meet at the call of the President or any six members of the Board at such place as may be decided. It may conduct business by correspondence, including facsimile transmission and electronic mail, and votes so taken shall be binding. A record shall be kept of its action, and report thereon shall be made to the next annual meeting of the Board.
Section 11. Removal of Officers
The Board of Directors shall be empowered to remove officers for cause and to fill vacancies by majority vote.
Section 12. Advisory Council
The Advisory Council shall be formed of the regional councillors appointed by the Board. The Advisory Council shall convene upon the call of the President of the Society. The function of the Advisory Council shall be to advise the Executive Secretary and the Board regarding the activities of the regional councillors, and to make recommendations concerning any aspect of chapter activities including chapter officers.
Article VI. CHAPTER OFFICERS
Section 1. Composition
The officers of each chapter shall be: President, Vice-President, Secretary-Treasurer, and Councillor. The offices of Secretary-Treasurer and Councillor may be held by the same person. As soon as chapter officers are chosen, the Councillor shall assure that their names, school addresses, and other pertinent information are promptly sent to the national office of Alpha Omega Alpha.
Section 2. Chapter Councillor
The Councillor, who must be a member of the Faculty and of the Society, shall be appointed by the Dean of Medicine on the recommendation by the chapter to serve for three years. He or she may be reappointed to successive three-year terms. He or she shall be responsible to the Faculty and to the officers of the Society for the operation and well-being of the chapter.
Section 3. Election of Chapter Officers
The President and Vice-President will usually be student members elected for one year and shall perform the duties usually devolving upon such officers.
Section 4. Chapter Secretary-Treasurer
The Secretary-Treasurer shall be a member of the Faculty and of the Society, shall serve for three years, and may be re-elected to successive three-year terms at the discretion of the chapter. He or she shall maintain accurate records of newly elected members. These records will furnish the full name, date of election and induction, and other required data concerning each member. After election of each new member, the Councillor shall assure that the full name, date of election and induction, year of graduation, and other required data, are promptly sent to the national office of Alpha Omega Alpha.
Article VII. CHAPTER MEETINGS
At least two meetings shall be held each academic year at times and places decided upon by the chapter officers in consultation with the Councillor.
A meeting to discuss the election of student members shall be held at least once a year. Other meetings for any purposes may be called at the discretion of the chapter President in consultation with the Councillor. An annual Alpha Omega Alpha address by a distinguished member of the medical profession or other appropriate speaker should be sponsored by each chapter. The address may be given on the same day as the annual dinner for the recognition of new members.
Section 3. Voting
All members of the chapter are entitled to vote at a chapter meeting or in response to receipt of a ballot by mail. Each chapter shall establish the number of members constituting a quorum for the transaction of chapter business and election of members. This Society since its inception has been an organization of medical students; therefore, every effort should be made to stimulate and maintain student interest in the Society and its mission. Chapters are urged to engage in activities in which medical student members may take part.
Section 4. Fiscal Matters
Chapters may institute local membership dues at a level agreed upon by a majority of members constituting a quorum at the annual chapter meeting. Other methods of fund raising for the chapter must have the approval of the Executive Secretary acting on behalf of the Board of Directors of the Society.
Article VIII. CHAPTER EXECUTIVE COMMITTEE
The executive committee of a chapter shall consist of the chapter officers and the Chapter Councillor.
The Executive Committee shall be responsible for arranging the meeting programs, for providing a suitable speaker to deliver the annual Alpha Omega Alpha address, for the nomination of candidates for election, and for the transaction of necessary business in the intervals between chapter meetings.
Article IX. NEW CHAPTERS
A chapter may be chartered at a College or School of Medicine that meets the Society's requirements. An application signed by the Dean and by at least six members of the Faculty of Medicine who are members of Alpha Omega Alpha Honor Medical Society shall be sent to the President, and forwarded by him or her to the Chair of the Committee on New Chapters. Upon receipt of a favorable report from this Committee, the President or the Secretary shall submit the application and recommendation to the Board of Directors. If the application is approved by the Board of Directors, the proposed charter shall be granted.
Section 2. Form of Charter
The form of the granting of charters shall be as follows: "Alpha Omega Alpha Honor Medical Society, by virtue of the authority granted to it by the State of Illinois, herewith grants to . . . . . . . . . . . . the power to establish a chapter of this Society at . . . . . . . . . . . . . . . . . subject to the Constitution governing said Society. In token of these presents are herewith affixed the signatures of the President and the Secretary, with the corporate seal of the Society."
Article X. SUSPENSION AND WITHDRAWAL OF CHARTER
The charter of any chapter or Association of Alpha Omega Alpha may be suspended by a majority vote of the Board of Directors. During such suspension the chapter shall not elect or induct new members. The Board may reinstate a chapter by the same mechanism.
The procedure for the withdrawal of a charter shall include:
- An investigation convincing to the Board of Directors that such action is desirable and a unanimous affirmative vote of the Board to that effect.
- Formal declaration by the President of withdrawal of the charter.
Specifically, any chapter inactive for five years will be so notified and disenfranchised after expiration of a one year's grace period to allow the given chapter to consider and implement reactivation. Further, the charter of a chapter in a school that loses its accreditation will be invalidated and the chapter cannot elect new members. "Inactivity" of a chapter will be determined by the Board based on recommendations by the appropriate regional councillors and the Executive Secretary.
Article XI. AMENDMENT TO CONSTITUTION
Proposals for amendment of the Constitution shall be submitted through the President to the Board at least ninety days before the next annual meeting of the Board. A majority vote in favor shall be necessary to adopt any amendment to the Constitution.
Article XII. OTHER PROVISIONS
- A standing Committee on New Chapters shall be appointed by the President with the approval of the Board of Directors. This committee shall, upon direction by the President, investigate applicant institutions and make recommendations thereon to the Board of Directors.
- An Executive Committee shall be appointed, consisting of the officers, and additional members as appointed by the officers. The duties of the Executive Committee shall be to transact the business of the Society in the interim between meetings of the Board of Directors.
- The Board of Directors shall appoint such other committees, temporary or standing, as may from time to time be required.
- Fees and Dues
- The initiation fee to the Society will be established by the Board of Directors and may change from time to time as it may deem necessary.
- Annual sustaining dues, which shall include an annual subscription to the Society's quarterly journal, The Pharos, shall be set by the Board of Directors and shall be payable to the Secretary-Treasurer upon receipt of notice. A lifetime sustaining dues amount may be set by the Board of Directors.
- Fiscal Policy
- The Board of Directors must approve an annual budget. There shall be an annual audit.
- The fiscal year shall extend from September 1 to August 31.
- Publication Policy
- The Pharos shall be the official publication of Alpha Omega Alpha Honor Medical Society. The Board is the publisher of The Pharos and responsible for editorial policy and management.
- The Editor of The Pharos shall be appointed by the Board of Directors and provide an annual report to the Board.
- Advertisements will not be included in The Pharos.
- The editor of The Pharos shall be an ex officio member of the Board of Directors of the Society and may also serve as Executive Secretary of the Society at the discretion and direction of the Board of Directors.
For all purposes this Constitution shall constitute the corporate Bylaws of the Society.
Revision of Constitution adopted 1999.
- Pre-Medical Programs
First and Second Year Curriculum
Year Three Requirements
- Additional Programs
- First and Second Year Curriculum
- Dual Degree
School of Allied Health Professions
- Graduate Medical Education
Continuing Medical Education
- Learning Facilities
- Student Organizations, Interest Groups, and Activities
New Student Orientation