Supervisory committee guidelines

Guidelines for Ph.D. Supervisory Committees

Matters Requiring Action by the Supervisory Committee:

  • Acceptance of graduate credit from any other institution. Such credits should be carefully scrutinized both as to the institution attended and in relation to the proposed program. Credit for other than graduate level courses will not be approved.
  • Approval of graduate program at Nebraska.
  • Authorization of arrangements for comprehensive examination.
  • Approval of the dissertation subject.
  • Acceptance of comprehensive examination and recommendation of student for admission to candidacy.
  • Approval of the dissertation and dissertation abstract.
  • The final oral examination.

Duties of the Chair.

The Chair is responsible for transmitting to the Graduate Office:

  • Minutes of all meetings of the Supervisory Committee. Please note that the major advisor should ensure that the Supervisory Committee meets approximately every six months (minimum once a year).
  • A copy of the proposed program of graduate studies including any graduate credit accepted from another institution.
  • Request for Comprehensive form due in Graduate Office 2 weeks before comprehensive.
  • Report on the comprehensive examination due within 7 days after the date of the examination.
  • The formal application for admission to Candidacy. This is presented immediately after the comprehensive examination has been passed and at least seven months prior to the final oral examination.
  • Presentation to the Graduate Studies Office of evidence of submission of dissertation material to a peer review journal.
  • Presentation of the Dissertation and Abstract to members of the Supervisory Committee at least four weeks before the final oral examination (defense of dissertation). It is the student’s responsibility to ensure that, at that time, the dissertation has been properly formatted and has been thoroughly checked for errors in terminology, grammar and spelling. During the ensuing period of at least two weeks, the members of the Supervisory Committee will have the opportunity to review the dissertation to determine whether it is in a fit condition, based on formatting, writing quality and preliminary scientific criteria, for the defense. Upon receiving such approval (or if no serious objections are raised), the Application for the Final Oral Examination (Defense of Dissertation), signed by the student and the major advisor, should be submitted to the Graduate Studies Office.
  • At least two weeks prior to the final oral examination, the application for final oral examination.
  • Two copies (the original and a copy) of the dissertation, and three copies of the abstract are to be presented to the Graduate Studies Office before deposition of the dissertation in the Library. (The two copies of the dissertation and one copy of the abstract will be returned to the student for deposition in the Library of Medicine.)
  • Presentation of the Final Report for Degree (together with other required forms) to the Graduate Studies Office.

Guidelines for Ph.D. Supervisory Committees:

  • Form for Report of Supervisory Committee on Program of Studies. A report of the Supervisory Committee outlining a program of studies for the Ph.D. degree must be submitted to the Graduate Office within four weeks of appointment of the Supervisory Committee. When credits earned at other institutions are included in the program, the work should be carefully evaluated both as to the institution attended and in relation to the proposed program. Other matters requiring action by the Supervisory Committee are explained on the form.
  • Changes in Program of Studies. Subsequent changes in the program that are approved by the Supervisory Committee should be submitted in writing by the Chair of the Supervisory Committee to the Graduate Office. Following approval, these changes will be noted on the original form and notice of approval will be sent to the Chair of the Supervisory Committee and the student.
  • Comprehensive Examination. The Request for Scheduling the Comprehensive Examination form is due in the Graduate Office two weeks before the comprehensive. The Report on the Comprehensive Examination form is due in the Graduate Office within 7 days after the date of the examination.
  • Application for Candidacy. At least 7 months prior to the final oral examination and after the comprehensive examination has been passed, the Chair of the Supervisory Committee is responsible for submitting the formal application to admit the student for Candidacy.
  • Application for Final Oral Examination. The abstract and dissertation should be available for review by the Supervisory Committee four weeks before a final oral examination is to be scheduled. A dissertation which has been disapproved by Supervisory Committee members should not be accepted until the basis for the disapproval has been removed. If these criticisms involve extensive changes, the question of rejecting the dissertation entirely or postponing the final oral examination until the following semester should be seriously considered by the Supervisory Committee.
    • At least two weeks prior to the final oral examination the Chair of the Supervisory Committee must file in the Graduate Office the Application for Final Oral Examination.
    • Following successful completion of the final oral examination, two copies of the dissertation (the original and a copy) and three copies of the abstract must be presented to the Graduate Office before deposition of the dissertation in the Library of Medicine. The two copies of the dissertation and one copy of the abstract will be returned--these are the copies for deposition in the library after the final oral examination.
    • A report on the final examination is due in the Graduate Office within 7 days after the date of the examination.
  • Abstract and Dissertation. The advisor and the Supervisory Committee should understand that the entire dissertation including the names of the committee members will be microfilmed exactly as submitted and approved by the committee. Copies of these microfilms are procurable by anyone. This constitutes publication and may be copyrighted but there is no possibility of editorial or other changes in the manuscript after committee approval.
  • Graduate College Calendars. Graduate College calendars, indicating pertinent deadline dates, are available on line or in the Graduate Studies Office.

    NOTE: It is recommended that the Supervisory Committee meet approximately every six months (minimum once a year) to review with the major advisor the progress of the student in the program and to provide assistance to the major advisor and student.

 

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