Ph.D. Degree

Ph.D. Students Timeline

View Seguidor Instructions    

Requirement  Timing  Procedure/Documentation 
Responsible Conduct in Research Course Offered in the Fall and Spring semesters. Student encouraged to take this course as early as possible in their degree program.  An email notification for registration is sent to students. Be sure to take action promptly after receiving the email, as registration is limited. 
Program of Studies (Draft)

Within 9 months after matriculation
(12 months for part-time students)

Student and his/her Supervisor prepare and submit to Graduate Studies Office a draft Program of Studies that lists required courses and options for electives, as well as indicating the general area of dissertation research. *Draft does not require signatures of the Graduate Program Director or Dean of Graduate Studies.
Prepare Individual Development Plan (IDP) Within 12 months after matriculation  Contact your Graduate Program Director to determine which IDP tool to use. Most UNMC programs recommend myIDP. After completing all sections of the IDP, submit the Certificate of Completion to your Graduate Program Director.
Official Designation of Supervisor and Appointment of Supervisory Committee Within 12 months after matriculation
(18 months for part-time students)
In Seguidor, student completes Advisor/Supervisor Selection. After the Supervisor is approved by the Dean, proceed to Advisory/Supervisory Committee Member Selection. Approval of Supervisory Committee composition by the Dean for Graduate Studies must occur before the initial committee meeting.
Initial Meeting of Supervisory Committee, including Approval of the Program of Studies Within 13 months after matriculation
(19 months for part-time students).
Discussion of required/recommended coursework and student's general research direction.  Student completes Program of Studies form (with Supervisor and Graduate Program Director signatures) and submits to Graduate Studies Office. 
Routine meetings of the Supervisory Committee Every 6 months until completion of degree Student provides short summary of progress since the most recent meeting (research data and updates on coursework, publications, presentations, and awards) and Supervisory Committee offers feedback.  Student or Supervisor submits minutes of each meeting to Graduate Program Director and Graduate Studies Office.
Request for Comprehensive Examination

At least 2 weeks before the exam. Note: The Comprehensive Exam must be completed at least 7 months, but no more than 3 years, prior to the dissertation defense.

(Contact Graduate Program Director for any program-specific exam deadlines.)

Student completes Exam Committee/Schedule for the Comprehensive Exam via Seguidor. Contact Graduate Program Director for any program-specific requirements regarding the composition of the Comprehensive Exam Committee. Ensure that your exam committee has reported the results within 7 days after completion of the exam. Results must be reported via the Exam Grade Page in Seguidor. Any member of the Exam Committee may submit the results on behalf of the entire Committee.
Obtain Current Dissertation & Graduation Instructions Approximately 4-6 months before the dissertation defense Download Dissertation & Graduation Instructions for Ph.D. Candidates. This critical instruction packet includes A)Timeline for Final Oral Exam, B) Doctoral Dissertation Format Requirements, and C) Procedures after Final Oral Exam.
Apply for Graduation By February 1 for May Graduation The Degree Application is completed and the $25 Degree Application Fee is paid via MyRecords.
By June 1 for August Graduation
By October 1 for December Graduation
Distribute Dissertation to the Supervisory Committee At least 4 weeks before the dissertation defense (Final Oral Exam). Members of the Supervisory Committee should provide feedback to the student within 2 weeks of receiving the document if there are major deficiencies.
Submit Request for Final Oral Exam At least 2 weeks before the dissertation defense (Final Oral Exam) and 2 weeks before Commencement.  Note: The Final Oral Exam cannot occur until at least 7 months, and no more than 3 years, after the completing Comprehensive Exam. Student completes Exam Committee/Schedule for the Final Oral Exam via SeguidorEnsure that your exam committee has reported the results within 7 days after completion of the exam. Results must be reported via the Exam Grade Page in Seguidor. Any member of the Exam Committee may submit the results on behalf of the entire Committee.
Complete the Report on Doctoral Degree Immediately following successful defense of the dissertation Student obtains signatures of Supervisory Committee members and Graduate Program Director on the Report on Doctoral Degree form (see Dissertation & Graduation Instructions for Ph.D. Candidates).
Submit Dissertation to the McGoogan Library of Medicine No later than 1 week before Commencement  Instructions for electronic submission of the dissertation are included in the Dissertation & Graduation Instructions for Ph.D. Candidates.
Submit Graduation Documentation No later than 1 week before Commencement  Links to the 3 required surveys are provided in the Dissertation & Graduation Instructions for Ph.D. Candidates. Submit the Certificate of Completion for each survey to the Graduate Studies Office, along with the Report on Doctoral Degree.
Celebrate your Accomplishments Typically 1-2 days before Commencement Attend the Graduate Studies Honors Convocation Ceremony (in May for spring graduates; in December for summer and fall graduates)
Awarding of the Ph.D. Degree At the end of the semester in which the student satisfies Ph.D. Degree requirements. Attend the UNMC Commencement Ceremony (in May for spring graduates; in December for summer and fall graduates).