Non Exempt Travel Time
Guidelines
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Regular Working Hours: The employee's regularly scheduled working hours,
typically 8:00 a.m. through 5:00 p.m., or, as otherwise practiced in the
work unit.
-
Non
Working Days: Those days which are not Regular Working Days, typically
Saturday and Sunday.
-
Working Time:
Time which will be accounted for as those hours for which the employee
will be compensated.
-
Home
to Work Travel: Travel between an employee's home and the regular
work location. This time is not compensable to the employee.
-
Travel
Status – the process of being in-transit to and/or from a
destination.
-
Working Travel Time: Time during Travel Status, which will be
accounted for as those hours for which the employee will be compensated.
-
Day
Travel:
-
Ground / Day trip – Time spent traveling by ground transportation (bus,
train, automobile) to an assignment in another city/town and returning
home during the same day.
-
Air
/ Day
trip
– Time spent traveling by air transportation (airplane, helicopter, etc)
to an assignment in another city/town and returning home during the same
day.
-
Away
Travel:
-
Ground / Away
trip – Time spent traveling by ground transportation
(bus, train, automobile, etc.) to an assignment in another city/town
which keeps the employee from home overnight; returning home on a
subsequent day.
-
Air
/ Away
trip: Time spent traveling by air transportation (airplane, helicopter,
etc.) to an assignment in another city/town which keeps the employee
away from home overnight; returning home on a subsequent day.
-
Normal
Meal Time: The prescribed time during the employee's Regular Working Hours
which is allocated as Non-Working Time (unpaid) for meals.
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Principal Activity: The primary duty(ies) or tasks of the employee's
job for which the employee will be compensated.
-
Incidental Activity: Those activities performed by the employee which
are related to the Principal Activity(ies) of the job regardless of when
they occur, and include, among others, civic and charitable activities,
equipment maintenance, shift changes, time spent on grievances, medical
treatment, pre-employment activities, rest periods, on-call time, training
and waiting time.
-
Deliberate Ignorance: When an employer knows or has reason to believe
that an employee is continuing work after Regular Work Hours, and/or
Regular Work Days. Does not exempt the employer from liability to
compensate the employee for those working hours, regardless of whether
such time is recorded
-
Any
time spent while in Travel Status where the employee is performing
Principal Activities or related Incidental Activates will be accounted for
as Working Travel Time, whether or not on a Regular Working Day, and
regardless of the time of day those activities are being performed.
-
All
time spent while in Travel Status that coincides with the employee's
Regular Working Hours, whether or not it occurs on a Regular Working Day,
less, the employee's normal Home to Work Travel Time, is accounted for as
Working Travel Time.
-
Time
spent while in Travel Status, which does not coincide with the employee's
Regular Working Hours, will be accounted for according to the type of trip
(Day or Away) and mode of travel:
a.
Ground/Day
trip – All time spent (less the employee's normal Home to Work Travel)
is considered Working Travel Time, whether the employee is a
passenger or the driver.
b.
Ground/Away
trip – All time spent while driving (less the employee's Home to Work
Travel) is * considered to be
Working Travel Time.
*
This UNMC provision of the guideline is more generous than the regulation
requirements, in that a passenger would not
have this time considered as Working Travel Time.
c.
Air /
Day
trip –
As passenger – is considered Working Travel Time
d.
Air /
Away
trip –
As passenger – not considered Working Travel Time.
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