ITS ... technology for UNMC's future

• ITS HOME
• About Us
  • departments
    
    
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• Email Migration Project
  • Getting Ready - Cleaning, Synchronizing Contacts
    
    
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      • President's Announcement
      
      
    
    
  
  
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    • 5 minute "how to" videos for Email
      
      
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    • email encryption FAQ
      
      
    
    
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• HELP DESK
  • FAQs
    • FAQ Antivirus Software
      
      
    • FAQ Encrypting Hard Drives
      
      
    • FAQ Encrypting USB Flashdrives
      
      
    • FAQ Lotus Notes Traveler
      • Traveler Setup Instructions
        
        
      
      
    
    
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      • iPad Security Tips
        
        
      
      
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• Information Security
  • HIPAA
  • reporting incidents
    
    
  • security awareness articles
    
    
  • security plan
    
    
  • security policies (UNMC)
    
    
  • security procedures (ITS) *
    
    
  • anti-virus software
    • minimize viruses
      
      
    
    
  
  

• email encryption FAQ
  
  

Preparing for the switch from Lotus Notes Mail to Microsoft Outlook

Sort through your Lotus Notes database to prioritize your mail by name, subject, date. We recommend that mail you determine is essential should be saved to a folder similar to something like "1Keep" or "2Keep" or some way you will be able to distinguish those from your other folders. You may add subfolders with more appropriate identifying names. Placing a number before the name will cause those folders to appear at the top of your list of folders so that you can click and drag other messages into those folders. These messages can be forwarded or converted to PDF later if mail is not migrated to Outlook.

You may certainly delete messages while you're sifting through, but don't spend a lot of time deleting because it is likely little if any mail will be migrated from Lotus Notes to Outlook. In addition, don't bother scheduling repeating calendar entries past March 2012. If calendar entries past March are not migrated to Outlook, you may also want to print monthly calendar views so that you will be able to re-enter those in Outlook when that system becomes available in early 2012.

Email Management

• 10 Tips to a More Efficient Inbox
• Clean your Inbox
• Does your Email Need a Crash Diet?
• More Tips for Managing your Email
• Filtering out Spam and Junk Mail with Notes Rules
• Converting Notes Messages to PDF (requires Lotus Notes Client, PC and Adobe Acrobat 9 - does not work on Mac)

Lotus Notes Web Mail (students and staff accessing from the web) - in PDF format

• Student Survival Guide - Technology and Email FAQs- PDF format
• iNotes 8.5 Web Mail Quick Reference (used by students)
• iNotes 8.5 Ultralight Quick Reference (used by students)
• ITS Survival Guide for Staff - Notes 8 Web Email FAQs
• Lotus Notes 8 Web Mail Quick Reference (used by staff)

• Remote Access (Web Mail)

  You can access your Lotus Notes Email from any computer with a internet browser.

  • Faculty Staff Web Mail
  • Student Web Mail

  Email Encryption FAQ

• Logging into UNMC Systems (Notes, Intranet, Blackboard, Student Info system)
• Lotus Notes Web Mail Management Tips
• Create Desktop Shortcut to Notes Web Mail (UNMC Physicians)