Sponsored Programs Policy
Effective Date: July 1, 1998
Summary: UNMC, through its Sponsored Programs offices, is responsible for ensuring that the institution is in compliance with the Federal Regulations of the Office of Management and Budget (OMB) Circulars:
Procedure: It is the function of the Sponsored Programs offices to insure the integrity of the accounting and administrative information under the guidelines referenced above. It is the responsibility of the Project Director, or the designee, of a sponsored project to insure the integrity of the financial, administrative and technical information provided to the Sponsored Programs offices and/or the General Accounting Office.
Prior Approval System for Sponsored Projects: Acceptance of funding for a sponsored project by UNMC carries with it the legal responsibility to comply with all terms and conditions of the award, including any mandated prior approval of post-award fiscal and administrative changes. Specific levels of prior approval are determined first by the policies of the sponsor and second by internal UNMC prior approval procedures. Please refer to the policies provided by each sponsor and/or the UNMC Accounting Information Manual for details of UNMC's internal prior approval procedures.
Personnel Activity Reporting for Federal Programs: Federal regulations require UNMC to account for and certify 100% of an employee's effort if any portion of that effort is paid by a federally sponsored project, whether issued directly to this institution or as a federal pass-through from another institution, or used to meet cost-sharing requirements on federally sponsored projects.
UNMC requires each such employee to complete and certify a Personnel Activity Report, quarterly for monthly paid employees and monthly for bi-weekly paid employees. Please refer to the UNMC Accounting Information Manual for details on completing this report.