As adults in a professional school, medical students bear the primary responsibility for their success or failure. Academic counseling services are available from the Counseling and Student Development Center. The College of Medicine also recognizes that students may need assistance from advisors.
There are several goals of the advisory system:
- To provide students with a faculty member who is familiar with the student's abilities, who can serve as a confidant and advocate for the student;
- To better inform the student of opportunities that may enhance their medical school education;
- To assist the student in understanding the guidelines for promotion set by the College of Medicine;
- To inform the student of campus support services that might aid them in times of their academic or personal difficulty; and
- To assist the student in the design of senior electives, in support of their residency choice.
M1 & M2 students receive advisors from the basic science and clinical faculty who are their Integrated Clinical Experience (ICE) facilitators. Students are encouraged to meet with their advisor if they anticipate academic difficulty prior to the first examination.
Shortly after students receive their first examination grade the advisor also receive their scores. If a student receives an examination grade of Marginal or Fail on the first examination, students are to meet with their advisor to try and identify specific reasons for the poor performance.
With primary academic advising responsibilities assigned to ICE facilitators, their responsibilities for advising include:
- Ongoing Advising: As ICE Facilitator, their role is that of not only a facilitator but academic advisor. There are a variety of issues that may arise; listed below are some:
a. Academic Difficulties: They will receive a grade report after each exam so advisors are aware of students’ performance. Advisors will be available to students by appointment or email should they encounter some academic difficulties.
b. Longitudinal Clinical Experiences: Sometimes students have concerns about their clinic assignment. If it seems the student has legitimate concerns, they should be advised to inquire about changing preceptors.
c. Career Advice: Students may or may not have an idea of the discipline of medicine they wish to pursue and may ask about potential choices. Suggestions to help the students would be to set up a meeting with Dr. Jeff Hill or Dr. Wendy Grant. They could also contact someone in the area of interest to ask about shadowing experiences.2. Semester End Advising Session: The last ICE small group session is devoted to individual meetings with students. This is a chance to discuss progress during the semester.
Students in apparent academic difficulty will meet with their assigned advisor as needed as indicated above. Students who receive a final grade of Marginal Pass or Fail may receive a “Notice of Concern” from the Student Evaluation Committee. Those who have failed to meet with their advisor, the Associate Dean for Admissions and Student Affairs, or the Assistant Dean for Student Affairs, or utilize support services (e.g. Academic Success Program), should understand that not availing themselves of support services will be considered in future decisions regarding academic probation and their continued enrollment in the College of Medicine.
We encourage students to seek help from the Associate Dean for Admissions and Student Affairs, or Assistant Dean for Student Affairs, their advisor, or other campus resources before they find themselves in academic difficulty. Medical school is challenging, so it is the rule, rather than the exception, to need help at some time. Anxiety, marital or family problems, depression or academic difficulty can affect the best of students. Assistance with these problems can be sought from students’ advisor, or
- David Carver, Ph.D., Director of Student Counseling Center
- Jeffrey W. Hill, M.D., Associate Dean for Admissions and Student Affairs
- Wendy Grant, M.D., Assistant Dean for Student Affairs
M3 & M4 students will be expected to select a clinical curriculum advisor from the clinical faculty. This could be the same advisor who served in years one and two, if this individual was a clinician. It is anticipated that the advisor selected at the mid portion of the junior year will, for many students, represent an individual in the field of the students' residency training interest. The student will meet with the advisor to plan the M4 year. Students can change advisors according to their career interests. Final grades from each rotation will be sent to the student, but not the advisor, unless the student demonstrated Marginal Pass or Failing performance.
Each department has primary residency advisors who are available to students considering that field. These advisors are knowledgeable about residency programs and strategies for application in that field. Students are permitted to change advisors should their area of interest change or should they find that the original advisor is not meeting their needs. Students should notify their current advisor that they are changing advisors as a professional courtesy.