Exam & Quiz Policy

The following policy applies to all examinations, quizzes, and small group quizzes (TBL, PBL, pharmacology, etc.).

1. All test materials are to be maintained as secure. Any attempts by students to access the test outside of the scheduled examination period is considered cheating. This includes but is not limited to: unauthorized distributing or receiving of the test questions or passwords used to access the examination and/or examination review, use of break periods to engage in unauthorized behaviors, possession of a prohibited electronic device other than that being used to complete the examination, and participating in behaviors prior to, during, or after the exam period that subvert exam security and fairness for all students. Individual students who violate this policy will be handled in accordance with the UNMC policy for cheating and may be considered for termination.  

2. The following scoring guidelines will be used.

a. All questions will be reviewed for psychometric quality before scores for the examination are returned to the students. Questions with low item statistics will be reviewed by the Core/Block Director(s) to determine whether individual questions will be discounted when scoring the test. Student scores are typically posted within four business days following the exam.   

b. A student who fails to correctly complete the required information (e.g. name, ID number) on computer sheets, lab practical sheets, essay exam sheets, or via the SofTest/ExamSoft testing environment will have points deducted from his or her examination score (first event – no penalty, second event – 1% deduction, third event – 5% deduction, fourth event – 10% deduction).  All students are expected to know their Net ID login and password and to know their NU ID (8 digit number). 

c. No credit will be given for answers not recorded properly on an answer sheet.  No credit will be given for answers not properly submitted by a student in Examplify/ExamSoft.  It is the student’s responsibility to ensure that their desired answers have been selected and properly submitted before the exam period ends. 

3. Student responsibility before an exam:

a. Students must download and register Examplify to the device they will use for testing. This can be done by logging into the UNMC home page for ExamSoft.   

b. Each test will be made available for download prior to the scheduled examination period. Students must come to the exam having downloaded the test to his or her portable device. No extra time will be given to a student that fails to complete the download process prior to the examination period.

c. If a student encounters difficulty with his or her device or the Examplify program, it is the student's responsibility to address that problem before coming to the exam by first contacting ExamSoft’s customer service department.  If the problem cannot be resolved, the student may make use of another personal device or request the use of a loaned computer from the Office of Medical Education.  The student is still responsible for downloading the exam to that computer prior to the scheduled exam period. If the student must use a replacement computer but has already downloaded the test to the broken computer, the student needs to notify the Office of Medical Education to request a second download of the test be placed on the loaner computer.

4. Student responsibility on examination day:

a. Students must report to the exam room at least 10 minutes before the scheduled exam period, put backpacks, phones, jackets, hats, etc. at the front of the room and be seated. Students needing accommodations must report to their assigned exam rooms 10 minutes before their exam.

 b. Students must bring their fully-charged device, charger, and writing utensil to each examination.    Students must have Examplify running on their devices and be ready to input the password before the examination starts. They are not permitted to have anything open on their devices in the exam room except Examplify. Earplugs used to cancel room noise are acceptable; headphones, earbuds, or similar devices are prohibited. Headwear such as hats, visors, or hoodies is also prohibited.

c. Keyboards and specialized cases/attachments for iPads and tablets are permitted for the sole purpose of placing the device in a position that is comfortable for the student. Students must ensure that their cases/attachments contain no notes or other materials, regardless of their content. Possession of these materials will be considered an act of academic dishonesty and handled in accordance with the UNMC policy for cheating.

d. One colored, blank sheet of paper will be assigned to each student with their seat assignment.  Each student must put their name and exact seat location on the paper and turn it in at the conclusion of the exam. Failure to turn in the sheet will be considered in violation of the exam policy (Sections 1 and 2c).

e. If a student is late, his/her exam will end at the original exam end time. No extra time will be given, and the exam must be uploaded before the upload deadline posted by the proctor.

f. If a student's device is not working, he or she should contact the proctor to get it fixed or to borrow a device for the exam. Proctors will have a limited number of devices available in the exam room on exam day.

g. Students must upload their exam file prior to leaving the examination room. Students must show the exam proctor the green checkmark signifying a successful exam upload and hand in the colored blank sheet of paper before exiting the room. Successful upload of the exam is the student’s responsibility.  Should a student exit the examination room without showing the proctor that his or her exam file has been successfully uploaded, he or she will be considered in violation of the exam policy (Sections 1 and 2c).

h. Inquiries about examination questions (other than those related to typographical errors) will not be permitted.

i. Temporary absences of students from the examination will be closely monitored. Students should ensure that their exam is not visible to other students prior to leaving their seat by using the “Hide Exam” feature in Examplify.  Students may not engage in conversation during the break period and are prohibited from accessing notes, textbooks, or other resources.  Students who take breaks more frequently or for a longer duration than that of his or her peers will be noted and may be asked to provide explanation to the Office of Medical Education and/or the Office of Student Affairs. 

Policy Source Approved/Revised

Curriculum Committee
and Office of Medical

Approved - Curriculum Committee, May 21, 1998
Revised - Curriculum Committee, November 19, 1998
Revised - First Year Core Directors, October 22, 1998
Revised - Second Year Core Directors, December 11, 1998
Revised - First and Second Year Core Directors, March 5, 2001
Revised - First and Second Year Core Directors, August 2002
Revised – First Year Core Directors, August 2010
Revised – First and Second Year Core Directors, August 2011
Revised – First and Second Year Core Directors, August 2015
Revised – January 2016
Revised – August 2016
Revised - July 2017