Campus Guidance

Campus Guidance updated September 3, 2021




Vaccination

UNMC will require all students, staff and faculty to report they are fully vaccinated against COVID-19 by Oct. 22, 2021.Exemptions must be submitted before Sept. 15, 2021. Learn more about the requirement.




Screening

Effective 1 July 2021, all new incoming/onboarding personnel are required to download the 1-Check UNMC application and use this app each day that they are present on our campuses until they are fully vaccinated. Personnel are also encouraged to upload their CDC-issued COVID vaccination card to the 1-Check app for purposes of mobile documentation.




Positive Cases & Exposure

If you have tested positive for COVID-19 or suspect you have COVID-19, please stay home and seek medical attention. It also is recommended that students contact the Student Health clinic serving their campus and employees contact Employee Health at 402-552-3563 and their supervisor for guidance on how they can safety return to campus.

Students, faculty, and staff should self-monitor and acknowledge that you do not have signs and/or symptoms of COVID-19 before coming to campus each day through use of the self-screening tool 1-Check UNMC app. By coming to campus, you are acknowledging that you have completed the self-monitoring requirements confirming you have no signs/symptoms of COVID-19.

Faculty should contact the Office Health Security at healthsecurity@unmc.edu if they learn that one of their students has symptoms of COVID-19 or has tested positive for COVID-19. The Office of Health Security will provide guidance on the next steps.




Masks

Following continued regional trends in the viral transmission, hospitalization and the new CDC recommendations for face masks, UNMC is issuing new guidance for all faculty, staff and students on UNMC campuses. Beginning Aug. 4, all UNMC faculty, staff, students and visitors (including contractors, service providers and others) will be required to properly wear a face mask at all times when indoors (including elevators) on a UNMC campus, with the following exceptions:

In all other indoor settings on campus (including private spaces and cubicles without closed doors), face masks must be used, even in situations where others remain more than 6 feet away.

Face masks are not required in outdoor settings on UNMC campuses, including walking through outdoor spaces.

Faculty supervisors, managers or administrators may request a delivery of cloth masks for new personnel and new students (who did not receive masks as part of the original distribution) and/or disposable masks via the UNMC Mask Request Form.




Classes

Classes for the Fall 2021 semester have returned to capacity as planned. UNMC is utilizing multiple layers of non-pharmaceutical interventions including masking, vaccination, good hand hygiene and self-monitoring for symptoms using the tool 1-Check UNMC app.




Return to work

Guidance relevant to the return of personnel to on-campus work is currently information available on the COVID-19 website.




Research

Masks will continue to be required for all visiting/rotating students, as noted above and described in detail below, and all non-fully vaccinated faculty, staff and students in research shared spaces other than offices or small conference rooms. All laboratories, including small instrument rooms, tissue culture rooms, cores and comparative medicine spaces, are considered shared spaces. Groups meeting in a conference room or office may unmask if they are all vaccinated, the door is closed and they choose to do so. Individuals eating in spaces designated for eating may also unmask but should remain distanced from others who may be eating nearby with unknown vaccination status.

UNMC-sponsored undergraduate student summer research programs (such as INBRE, SURP and STEP-UP) are allowed to have on-campus activities this summer if they adhere to the guidelines outlined in this document, which include masking within all research buildings and restriction from clinical areas, unless provided a specific exception, and/or offices of faculty mentors close to clinical areas. No high school or undergraduate research volunteers (beyond those in designated programs) are allowed on campus, although student employees are permitted. Large group meetings should continue to use distance technologies in most cases or should mask unless all are known to be vaccinated. Moreover, students are prohibited from any clinical shadowing experiences in these areas unless pre-approved. Badges provided to summer undergraduate students will allow access from 8 a.m. to 5 p.m.; at other times, students will need to be escorted into locked buildings. Orientation to current policies, social distancing practices, daily monitoring of the student’s health status and the reporting of COVID cases, is the responsibility of each individual mentor.




Teaching

Updated: September 3, 2021

When teaching, the instructor giving the lecture does not need to mask as long as they are at least six feet away from others in the room and the instructor is vaccinated. In small groups, everyone should remain masked, including instructors.




Travel

Updated: September 3, 2021

Based on the widespread activity of COVID-19 across every state in the U.S. and recent CDC revisions to travel guidance, UNMC is issuing new guidance for domestic travel in order to further protect all employees and students.


Domestic travel

For travel booked on or after Sept. 7, 2021, essential domestic travel outside of Nebraska must be pre-approved for students, faculty and staff. In addition to pre-trip approval using the Concur software program, additional pre-trip approval by the immediate supervisor, dean and associated vice chancellor or their designee is required for all domestic travel and is limited to essential university-related business. Because all university travel is contingent upon the traveler agreeing to comply with all guidance, supervisors are not responsible for knowing the traveler’s vaccination status for the approval process and should not ask travelers about such status.

For travel booked before Sept. 7, 2021, each traveler is required to monitor their destination’s situation carefully.

Returning from Domestic Travel

Upon returning from any domestic travel outside Nebraska, all UNMC faculty, staff and students who are not fully vaccinated (with the exemptions noted below) returning to any community in Nebraska are required to get tested with a PCR test three to five days after travel and self-quarantine for a period of seven days. If you test positive, isolate yourself from others and contact Employee Health or Student Health.

All UNMC faculty, staff and students returning from domestic travel outside of Nebraska, regardless of vaccination status, should self-monitor for COVID-19 symptoms. Isolate and get tested if you develop symptoms.

UNMC students, faculty, and staff are expected to follow the CDC recommendations for domestic and international travel for both personal and university-sponsored travel.

You do NOT need to get tested or self-quarantine if you are fully vaccinated or have recovered from COVID-19 in the past 3 months.

Exemptions: This rule does not apply to staff, faculty, residents and fellows who are involved in providing patient care or support for patient care at Nebraska Medicine, Children's Hospital & Medical Center of Omaha and other clinical settings. They are expected to follow the rules set by the respective clinical institution or clinical unit. This rule does not apply to personnel or students living in a neighboring state and who commute routinely to work or school at one of UNMC's campuses.


International travel

Beginning July 1, pre-approved essential international travel for students, faculty and staff will be allowed. In addition to pre-trip approval using the Concur software program, additional pre-trip approval by the immediate supervisor is required for all international travel and is limited to essential university-related business. Because all university travel is contingent upon the traveler agreeing to comply with all guidance, supervisors are not responsible for knowing the traveler's vaccination status for the approval process and should not ask travelers about such status.

After approval by the immediate supervisor, an international travel request must be submitted to the Office of Global Engagement at least 30 days prior to departure. The traveler will be required to complete a travel application that includes an explanation of why the travel is essential and a detailed summary of local health and travel guidance for the travel locations at least two weeks prior to travel. The Office of Global Engagement will appoint an international travel risk committee that will consider the essential nature of the travel, CDC Travel Health Notices, U.S. Department of State Travel Advisories and the ability of the traveler to mitigate risk. All university-related international travel must comply with Executive Memorandum 25.

For destinations that are below the U.S. Department of State Travel Advisory Levels 3 and 4, or CDC Travel Heath Notices Levels 3 or 4, travelers do not need to complete the full travel application with committee review.

All international travel authorizations are subject to continuing review by the Office of Global Engagement. Each traveler is required to monitor their destination's situation carefully and update the Office of Global Engagement with any changes at least two weeks prior to departure.

All travelers, regardless of CDC Travel Health Notice Level, should comply with the CDC recommendations for international travel listed below.

The CDC recommends delaying international travel until you are fully vaccinated. Because all university travel is contingent upon the traveler agreeing to comply with all guidance, supervisors are not responsible for knowing the traveler's vaccination status for the approval process and should not ask travelers about such status.

UNMC students, faculty and staff are expected to follow the CDC recommendations for international travel. Current guidance includes the following:


Study abroad

Study abroad programs remain prohibited.




Parking

All students, faculty, UNMC and Nebraska Medicine employees on campus are now expected to park in their designated/assigned parking lots.  Employees returning to work on campus, who have been working off site, will be eligible for reinstatement to their previous parking assignment, subject to availability. Such reinstatement must be applied for within 30 days after a return to campus or the space may be forfeited.




Gatherings 

Effective Aug. 9, food will not be allowed at indoor on-campus gatherings. Food may continue to be served at outdoor gatherings.

The limit imposed upon on-campus gatherings of our own faculty, staff and students is at 25 individuals. This limit of 25 individuals for gatherings does not apply to UNMC-sanctioned classes, didactic sessions and experiential learning activities. Exceptions to this limit can be sought by filing an event safety plan. All participants at on-campus indoor gatherings are required to wear face masks. UNMC mask mandates and distancing requirements remain in effect for all individuals attending on-campus gatherings who are NOT fully vaccinated.

University-sponsored events involving a mixture of UNMC personnel and invited guests are subject to an analogous limit (aside from official events).

Non-UNMC-sponsored on-campus gatherings involving outside groups (example: weddings) require the approval from the Office of Health Security, as well as an accompanying event safety plan.

UNMC-sponsored on-campus gatherings that involve outsiders will be evaluated on a case-by-case basis following the submission of an event safety plan.




Food 

Updated: September 3, 2021

Food only will be allowed at on-campus gatherings with pre-approval from the Office of Health Security. To accommodate current guidelines, organizers of indoor events may opt to adjust event hours, so food is not served, ask participants to eat outdoors or provide a to-go option.

When brought to campus on an individual basis, food may be allowed in common spaces indoors. When eating indoors with others:




Accommodations

Requests from faculty and staff for accommodations related to COVID-19 will be handled through the University’s existing Americans with Disabilities Act (ADA) accommodations process. Please contact the UNMC HR Employee Relations office if you have a COVID-19 workplace accommodation question or request. More information about this process can be found at the UNMC ADA Request for Accommodations webpage.

Enrolled students with disabilities that qualify for accommodation under Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act (1990) can find additional information regarding Services for Students with Disabilities online. Please contact Jen Papproth in the Accessibility Services Center by email at jepapproth@unmc.edu with questions.




Recreation

In addition to existing recreational opportunities available through the Center for Healthy Living on the Omaha campus, the following are permitted effective May 26:

Recreational opportunities continue to be re-evaluated on an ongoing basis. We will endeavor to increase these opportunities while continuing to follow CDC guidance. See up-to-date information on recreational opportunities on the Omaha campus. For information relevant to other campuses, please contact the appropriate recreational entities.




Have Questions?

UNMC has established a multidisciplinary Vaccine Support Team to answer questions about vaccinations or any COVID policy-related questions. Email your questions to healthsecurity@unmc.edu.