Every year, federal regulation requires all higher learning institutions, awarding federal financial aid, to complete verification on a select number of their FAFSA applicants. The U.S. Department of Education and UNMC are responsible for selecting students to complete this process. Students selected for verification must provide the supporting documentation listed on their MyRecords TO DO LIST. The documentation will be compared to information submitted on the student's FAFSA. Corrections, if necessary, made to the FAFSA by the financial aid staff. The corrected data will be re-submitted to the Department of Education for re-processing/correction.
UNMC Verification Process
- The UNMC Financial Aid office loads FAFSAs into the system every MONDAY. Once UNMC receives a student’s FAFSA, an electronic notification will be sent to the student through unmc.edu email on the MONDAY the FAFSA is received. The email will be archived in the student’s MyRecords Notices Sent box
- Within a week of receiving the FAFSA, if the student was selected for the federal verification process, the student will be sent a VERIFICATION LETTER at their unmc.edu email address. Again, this letter is archived in the student’s MyRecords Notices sent box.
- The student will then be directed to their UNMC MyRecords To Do List for required verification documentation.
- Documentation is to be sent to the UNMC Financial Aid office. Once reviewed for completion, the MyRecords To Do list items will be removed. If incomplete documents are received, a personal email notice is sent to the student’s unmc.edu email address to advise them of what needs to be done to complete/correct the documents. This email is NOT archived in the MyRecords Notifications Sent box.
- If the Financial Aid office needs to make corrections to the FAFSA, a new record is submitted to the Department of Education. Once the corrected record has been accepted, the student is sent a new Student Aid Report showing the corrections that were made. PLEASE do not change any of the corrected fields on the new FAFSA/Student Aid Report (SAR)
Only students notified of the request for verification documents are required to submit the documentation listed on the MyRecords TO DO LIST. For the 2017-2018 FAFSAs, all income and tax documents submitted must be from the 2015 tax year. **Per federal regulation, the UNMC Financial Aid Office cannot and will not accept 2016 income/tax information for the verification process. If received, documents from 2016 will be destroyed. The required 2015 income and tax documents will remain on your MyRecords TO DO LIST until the correct documentation is received.
Typical verification items requested for the Federal Verification process include: W2 forms; 2015 IRS Federal Tax Return Transcript, Student and/or Parent Verification Worksheets, child support documentation, and/or proof of citizenship/eligible non-citizenship.
U.S. Tax filers
Provide a copy of a 2015 Federal Tax Return Transcript.
Victims of IRS Tax-Related Identity Theft (2 step authentication)
Tax filers, who because of IRS Tax-Related Identity Theft, that are denied an IRS Tax Return Transcript, will be referred to the Identity Protection Specialized Unit at toll-free number at 800-908-4490 or to the identity theft section through the IRS. Tax filers can request for further instructions with the IRS. Additionally, the tax filer will need to provide a completed Verification of IRS Identity Theft Form.
Puerto Rico Tax Filers
Provide a copy of a Puerto Rico Federal 2015 Tax Return Transcript
If the student, spouse, and/or parent was not required to file taxes under federal regulations, provide:
- All W-2 forms, if there were earnings.
- A signed statement declaring the individual was not required to file taxes; and, in accordance with NEW federal regulations, non-tax filers must submit a copy of the 2015 Federal Tax Return Transcript which verifies taxes were not filed.
Student and/or Parent Verification Worksheets:
You will be directed to these forms using the MyRecords To Do List.
If it was indicated on the FAFSA that child support has been received or paid, supporting documentation of child support is required to be submitted. Acceptable child support documentation can be found in:
- legal divorce/separation with child support amounts listed,
- court order establishing support for a child
- An annual print out of monthly payments paid/received from the Child Support Office responsible for tracking payments
Citizenship and Eligible Non-Citizenship:
If the Department of Homeland Security was unable to confirm U.S. Citizenship or Eligible Non-Citizen Status by the information provided in the FAFSA, proof of citizenship/eligible non-citizen status is required. Acceptable documentation:
- Certificate of Naturalization
- Certificate of Citizenship
- US Passport
- Permanent Resident Card or Alien Registration Receipt Card
- Copy of US Birth Certificate
- If you are faxing, scanning or mailing your citizenship/eligible non-citizenship documentation to the UNMC Financial Aid Office, it must be notarized as a true copy of the original. Per federal regulations, un-notarized documents cannot be accepted by fax, scan, or mail. Stopping by the office to request a copy of the document be made, by a financial aid staff member, does not require notarization.
Before Documents are submitted, please be sure:
- All information is legible, reviewed for completion and signed with ink. Electronic signatures will not be accepted.
- To include student’s name and NU ID at the top of every document (or where space allows).
- Federal tax documents and/or income statements are from 2015 for the 2017-2018 FAFSA.
- Both pages of the student verification worksheet have been completed to the best of your knowledge and signed.
- Dependent worksheets are signed by both the student and the parent(s). Students cannot sign on behalf of the parent.
- Documentation of child support received/paid, SNAP and other items listed on the To Do List are submitted to complete the verification process.
If the forms contain incomplete, missing or illegible information, the documents will be returned to the student for completion and/or legible documents via the student’s UNMC email with instructions on what needs to be done to correct/complete the documentation.
Verification documents should be sent to the UNMC Office of Financial Aid in only one of the following ways:
Office of Financial Aid
984265 Nebraska Medical Center
Omaha, NE 68198-4265
Room 2017 Student Life Center
- Scan and Email:
- Check your MyRecords page to determine if documents have been received. If the documents have been received, it will no longer appear on your MyRecords To Do List. It may take up to 3 business days to review and receipt your documents in MyRecords. If an item remains on your To Do List for more than 10 days AND you know it was submitted, please contact our office at firstname.lastname@example.org to inquire why the documents remain on your To Do List. Often times faxes are not received as students/parents assume; mail is sometimes delayed or delivered to the incorrect address; many times students/parents send scanned documents in an email and forget to ‘attach’ the documents.
- If the documentation requirements are not complete, signed, or fail to include the student’s name/NU ID the document will remain on the To Do List until the documentation requirements are satisfied.
Courtesy Reminders will be sent on a monthly reminders to review your MyRecords TO DO LIST until all ‘financial aid’ requirements are satisfied. If you submitted documents, and they remain on your MyRecords TO DO LIST 7 business days after you submitted the documents, please contact our office. Check your UNMC student email or your MyRecords Notices Sent box for the most recent requests.