Scheduling Video Conferencing

Scheduling of 0.12.101, 0.12.102, 0.12.103, 4.12.03 and 9.12.330
To provide exceptional support for the advanced level of installed technology the room schedule is initiated via Outlook calendar and delegated for approval.

Information Technology Services (ITS) has been collaborating with the technology integration vendor AVI-SPL to implement new technology systems in the BCC which will enable internal staff and external guests to participate in meetings and events. The complexity of the web conferencing installation (Skype for Business) has resulted in delays in the final implementation. Upon the completion of the installation, the community will have the capabilities to participate in a video conference utilizing BOTH the traditional “IP video” AND Skype for Business. Formal room scheduling and resource reservation procedures and best practices are being developed and will remain flexible for modification as those involved work through the processes.

In the spirit of enhanced communication and collaboration to best support your needs, until further notice, ITS is requesting all video conferencing requests be submitted via an online form as outlined below.

Steps to schedule an IP video within rooms 0.12.101, 0.12.102, 0.12.103, 4.12.03 and 9.12.330:

    1. Schedule desired room(s) via Outlook calendar. Room must be available and the event scheduled/booked forty-five (45) minutes before the actual event start time. 
    2. Complete the online form to begin the video conferencing scheduling process:
      Located on the online form: In the event description text box, please detail what is to take place and who your expected audience will be i.e. remote attendees via computer and or telephone.