{"id":118053,"date":"2024-12-26T02:02:00","date_gmt":"2024-12-26T08:02:00","guid":{"rendered":"https:\/\/www.unmc.edu\/newsroom\/?p=118053"},"modified":"2024-12-20T12:04:29","modified_gmt":"2024-12-20T18:04:29","slug":"nus-procure-to-pay-system-delivers-results-across-campuses","status":"publish","type":"post","link":"https:\/\/www.unmc.edu\/newsroom\/2024\/12\/26\/nus-procure-to-pay-system-delivers-results-across-campuses\/","title":{"rendered":"NU\u2019s Procure-to-Pay system delivers results across campuses"},"content":{"rendered":"
\n

After a year of transition and challenges, the University of Nebraska System\u2019s unified Procure-to-Pay system is achieving significant progress in streamlining procurement processes and improving service across its four campuses. Designed to modernize and unify how the university processes payments and contracts, P2P now is delivering meaningful efficiencies thanks to a focus on automation and user-centered improvements.<\/p>\n\n\n\n

At the heart of P2P\u2019s success is the adoption of the Ariba platform, a powerful tool that has transformed payment workflows. Prior to consolidating procurement in May 2021, all payment workflows were handled manually. Ariba now processes the majority of the university\u2019s invoices, surpassing manual methods in speed and accuracy. Each month, more than 23,000 invoices are handled through the system to vendors and individuals, with individual recipients benefitting from immediate payment capabilities.<\/p>\n\n\n\n

In total, P2P manages more than 275,000 invoices and 32,000 faculty and staff reimbursements annually. Recent increases in staffing have contributed to significant gains, including reducing reimbursement processing times to less than three business days. These enhancements have strengthened the university\u2019s ability to support its students, faculty, staff and partners with timely and reliable financial transactions.<\/p>\n\n\n\n

Additional innovations, such as transitioning from paper-based requests to electronic submissions, have further increased efficiency and reduced errors. Faculty, staff and students are increasingly opting for ACH transactions over traditional paper checks, a shift encouraged by the streamlined electronic system.<\/p>\n\n\n\n

Ariba automation, which uses artificial intelligence, has allowed P2P to shift personnel resources to focus on other tasks \u2014 such as paying travel and non-travel expenses and finding process improvement opportunities \u2014 without compromising business and accountability practices.\u00a0<\/p>\n\n\n\n

Ninety-nine percent of faculty and staff are reimbursed using travel and non-travel expense reimbursement methods, which are submitted in Firefly. Expense reimbursements are automatically disbursed into the bank account that faculty and staff maintain in their personnel file. The average processing time from submission to approval is now less than three business days.<\/p>\n\n\n\n

\u201cThe Procure-to-Pay system demonstrates how the University of Nebraska is leveraging technology to improve efficiency and service across campuses,\u201d said Anne Barnes, interim chief financial officer for the NU System. \u201cBy automating processes, we\u2019ve streamlined operations and reinforced our commitment to innovation and accountability.”<\/p>\n\n\n\n

Extraordinary stewardship and effectiveness is one of the five pillars in a new strategic planning process<\/a> recently rolled out by University of Nebraska System President Jeffrey P. Gold, MD.<\/p>\n\n\n\n

“Extraordinary stewardship and efficiency are cornerstones of our vision for the University of Nebraska, touching every aspect of what we do \u2014 from academics and research to operational systems like procurement,\u201d Dr. Gold said. \u201cBy embracing innovative solutions, we ensure that every dollar is maximized to support our mission.\u201d<\/p>\n\n\n\n

The P2P team also has prioritized communication and collaboration with the university community. Monthly user forums, a customer advisory council and new executive councils on each campus provide platforms for feedback and continuous improvement. These efforts ensure that the system evolves to meet the needs of its users while maintaining compliance and operational excellence.<\/p>\n\n\n\n

Despite early challenges in unifying procurement processes, the University of Nebraska\u2019s P2P system is proving its value as a driver of efficiency. The strides made in automation and customer service highlight the university\u2019s commitment to operational excellence and effective stewardship of public resources.<\/p>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"

Strides made in automation and customer service highlight the university\u2019s commitment to operational 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