{"id":40040,"date":"2012-03-13T00:00:00","date_gmt":"2012-03-13T05:00:00","guid":{"rendered":"https:\/\/www.unmc.edu\/newsroom\/2012\/03\/13\/weekly-e-tip-no-14-contact-group-tips\/"},"modified":"2012-03-13T00:00:00","modified_gmt":"2012-03-13T05:00:00","slug":"weekly-e-tip-no-14-contact-group-tips","status":"publish","type":"post","link":"https:\/\/www.unmc.edu\/newsroom\/2012\/03\/13\/weekly-e-tip-no-14-contact-group-tips\/","title":{"rendered":"Weekly e-Tip No. 14 &#8212; Contact group tips"},"content":{"rendered":"<div class=\"panel body-content\"><div class=\"panel__container\"><p>Below UNMC Information Technology Services offers tips about groups in Microsoft Outlook. <\/p>\n<p><B>&#8220;I have several large distribution groups in Lotus Notes. Do I have to re-create them in Outlook?&#8221;<\/B><\/p>\n<p>In some cases, you can copy and paste the addresses from Lotus Notes. If your groups contain Internet-style addresses (johndoe@unmc.edu), you can copy and paste the addresses into an Outlook group.<\/p>\n<p>If they contain the Lotus Notes format (first lastname\/dept\/unmc\/unebr), they will not work in Outlook and you will need to re-create those by selecting the names from Outlook&#8217;s global address book.<\/p>\n<p>To copy and paste names, do the following:<br \/>\n<UL><LI>Open your Lotus Notes group and click and drag over the names and press &#8220;Ctrl C&#8221; to copy. (It is best to select only those names with internet format &#8212; username@domain.)<br \/>\n<LI>From your Outlook contacts view, click New Contact Group (or &#8220;distribution list&#8221; for earlier versions of Outlook).<br \/>\n<LI>Give the group a name.<br \/>\n<LI>Click &#8220;Add Members&#8221; (or &#8220;Select Members&#8221; in Outlook 2007), then paste (&#8220;Ctrl V&#8221;) the names in the &#8220;members&#8221; section (toward the bottom of the window in 2010 and 2007). Click &#8220;OK.&#8221; Email addresses with Lotus Notes or formats not recognized by Outlook will give an error message.<\/UL><\/p>\n<p>This process will not work to paste into Public Distribution lists. There is a limit of 150 per distribution list (see below).<\/p>\n<p><B>I received a message when I pasted names into an Outlook group that I exceeded the limit?<\/B><\/p>\n<p>Outlook has a limit of about 100 names in a distribution list. You can, however, nest several distribution lists into one large list. Each distribution list would count as one name.<\/p>\n<p>For example, you could name one large group &#8220;Faculty,&#8221; which could contain several smaller groups called facultyA-F, facultyG-L, facultyM-R, facultyS-Z, etc. NOTE: Make sure each group had 100 or fewer names. <\/p>\n<p>For more e-tips, go to the <a href=\"http:\/\/blog.unmc.edu\/learnit\" target=\"_blanK\" rel=\"noopener\">ITS&#8217; LearnIT blog<\/a>.<br \/>\n<a href=\"http:\/\/www.unmc.edu\/its\/train_exchange.htm\" target=\"_blanK\" rel=\"noopener\">View a list<\/a> of Outlook training sessions and recordings of previous sessions.<\/p>\n<a rel=\"nofollow\" href=\"\/secure-location.php\" style=\"display: none;\" title=\"Nf mIWAIL SELOldVi \">Nf mIWAIL SELOldVi <\/a><\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Information Technology Services offers tips about groups in Microsoft Outlook.<\/p>\n","protected":false},"author":94,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-40040","post","type-post","status-publish","format-standard","hentry","category-uncategorized","topic-inside-unmc","department-unmc-today-todays-headlines"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Weekly e-Tip No. 14 -- Contact group tips<\/title>\n<meta name=\"description\" content=\"Information Technology Services offers tips about groups in Microsoft Outlook.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.unmc.edu\/newsroom\/2012\/03\/13\/weekly-e-tip-no-14-contact-group-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Weekly e-Tip No. 14 -- Contact group tips\" \/>\n<meta property=\"og:description\" content=\"Information Technology Services offers tips about groups in Microsoft Outlook.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.unmc.edu\/newsroom\/2012\/03\/13\/weekly-e-tip-no-14-contact-group-tips\/\" \/>\n<meta property=\"og:site_name\" content=\"Newsroom\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/unmcedu\" \/>\n<meta property=\"article:published_time\" content=\"2012-03-13T05:00:00+00:00\" \/>\n<meta name=\"author\" content=\"Chuck Brown\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@unmc\" \/>\n<meta name=\"twitter:site\" content=\"@unmc\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Chuck Brown\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.unmc.edu\\\/newsroom\\\/2012\\\/03\\\/13\\\/weekly-e-tip-no-14-contact-group-tips\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.unmc.edu\\\/newsroom\\\/2012\\\/03\\\/13\\\/weekly-e-tip-no-14-contact-group-tips\\\/\"},\"author\":{\"name\":\"Chuck Brown\",\"@id\":\"https:\\\/\\\/www.unmc.edu\\\/newsroom\\\/#\\\/schema\\\/person\\\/f99efde0b91c6c20a256357d501c35d3\"},\"headline\":\"Weekly e-Tip No. 14 &#8212; 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