{"id":46652,"date":"2014-04-14T00:00:00","date_gmt":"2014-04-14T05:00:00","guid":{"rendered":"https:\/\/www.unmc.edu\/newsroom\/2014\/04\/14\/irb-moves-toward-paperless-system\/"},"modified":"2022-09-02T20:23:55","modified_gmt":"2022-09-03T01:23:55","slug":"irb-moves-toward-paperless-system","status":"publish","type":"post","link":"https:\/\/www.unmc.edu\/newsroom\/2014\/04\/14\/irb-moves-toward-paperless-system\/","title":{"rendered":"IRB moves toward paperless system"},"content":{"rendered":"<div class=\"panel body-content\"><div class=\"panel__container\"><p>When Ernest Prentice, Ph.D., became co-chair of the Institutional Review Board (IRB) in the early 1980s, protocol records were kept on index cards.<\/p>\n<p>&#8220;We&#8217;d literally put down the date the protocol was reviewed and the date it had to be re-reviewed,&#8221; he said. <\/p>\n<p>They&#8217;ve come a long way.<\/p>\n<p>The IRB is now completing a transition to an electronic system. Currently, investigators submit information entirely electronically; the IRB is moving aggressively toward phasing out all paper use.<\/p>\n<p>&#8220;Right now, the investigators do not submit paper copies of anything to us,&#8221; said Sue Logsdon, an IRB administrator. The IRB still provides paper packets to the reviewers, but that&#8217;s only temporary.<\/p>\n<p>&#8220;It&#8217;s going to be a transition &#8212; but ultimately it will be a time saver as well as a paper saver.&#8221;<\/p>\n<p>The key to the transition, Dr. Prentice said, is the historically effective collaboration of IT and the IRB. <\/p>\n<p>&#8220;A number of commercial companies developed electronic IRB systems,&#8221; he said. &#8220;When we decided to move away from paper in 2010, we looked at a number of these vendors.<\/p>\n<p>&#8220;Together with IT, we thought we could develop a better product,&#8221; he said. &#8220;We were successful because of the interaction between our staff and IT, particularly Sue Logsdon and Gail Kotulak, who worked hand-in-hand with Teresa Pisasale, Lee Trant and Andy Edison in IT to develop the application.&#8221;<\/p>\n<p>Logsdon worked closely with the IT department on the new system.<\/p>\n<p>&#8220;There are very few things we take to IT that they can&#8217;t do,&#8221; she said. &#8220;We&#8217;ve come up with some pretty big things, and each time they handle it.&#8221;<\/p>\n<p>After taking the application live in 2012, the IRB is quickly approaching the point where paper will be unnecessary. The relatively quick evolution is a testament to teamwork, said administrator Gail Kotulak.<\/p>\n<p>&#8220;IT developed our database back in the late 1990s, and their understanding of IRBs and what they require is exemplary,&#8221; she said.<\/p>\n<p>Although the first database was &#8220;rather basic, &#8221; Dr. Prentice said, &#8220;as the IRB world evolved, there were many more fields that were added to our database &#8212; and IT at every step of the way worked with us.<\/p>\n<p>&#8220;So today, for this new effort, we have one of the more sophisticated databases in the country &#8212; because we were able to work so closely with IT from the very beginning.&#8221;<\/p>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>IRB&#8217;s history of collaboration with IT is paying dividends.<\/p>\n","protected":false},"author":27,"featured_media":46654,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-46652","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","department-its","department-unmc-front-page","department-unmc-today-todays-headlines"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>IRB moves toward 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