Financial Management

This page gives an overview of how to view, edit, manage, review activity, and request access to cost objects in Stratocore PPMS.

What You’ll Find on This Page

• Key Points about cost object roles and permissions
• Step-by-Step Guides and Downloadable Resources for:
  • PIs and Financial Administrators to add review, and manage cost objects
  • Lab Group Members to request cost object access
• Helpful Tips for managing accounts and roles

Key Points

• Lab group members can request access to use one or more cost objects for their work.
• PIs and their department’s financial administrator are designated as account managers for the default cost object during lab setup.
• Financial management rights allow PIs and administrators to:
  • Manage and oversee financial accounts.
  • Link cost objects to lab groups, users, and projects.
  • Review usage and billing.
• Only valid SAP cost objects can be used in PPMS.

For PIs and Financial Administrators

To Add, Grant Access, and Review Cost Object Usage

Follow the steps below or download the guide.

1. Go to the Profile tab
2. Scroll down to the Financial Account Information section
3. Select New account management request 
4. Enter the relevant cost object. Note: only valid SAP cost objects can be used. 
5. Save and submit the request, and wait for system administrator to approve.
6. Once approved, go to the Group/Account Management tab
7. Under Financial account management section
   1. Confirm account number is correct
   2. Select the account number of interest to review users, managers, and authorizations associated with the cost object 
8. On the cost object management page you can: 
   1. View the profiles associated with the cost object (this means it is the default cost object)
   2. View and edit the account managers
   3. View and edit individuals, groups, and projects authorized to use the cost object
   4. Review the activity associated with the cost object

For Lab Members

To Request Cost Object Access

Follow the steps below or download the guide.

1.  Go to the Profile tab
2. Under Request authorization to use a financial account
   1. Select New account authorization request
   2. Enter cost object number. Note: only valid SAP cost objects can be used.
   3. Select the cost object if it shows up in the drop down or click "create this new account" 
   4. In the note and comment field, you must add (this information is crucial to account set up and management): 
      • Your PI and department financial administrator
      • Names of who you are requesting access for (individual (you), your lab group, or specific project)
   5. Click "Save"
   6. Click "Ok"
3. Wait for a system administrator to approve your request 

Helpful Tips

• Users can belong to only one group in PPMS but may serve as Group Manager for multiple groups.
• Financial accounts can have multiple Account Managers.
• Users can manage multiple financial accounts and serve as both Group Manager and Account Manager.