“Just in Time” refers to the period after application submission and peer review and before selection for funding. During this period, the sponsor may request additional information that was not required to be submitted with the application. “Just in Time” balances the sponsor’s need for accurate, timely information with the desire to minimize the burden on the applicant.
Frequently required information under the "Just in Time" period include:
- Other Support
- Proof of Regulatory Compliance
- CITI Training
- Advance Accounts
Brief descriptions of each of these and what you might be required to provide are listed below.
“Other Support” includes all financial resources available in direct support of an individual’s research endeavors. It is used by the sponsor to identify and resolve potential overlaps in the science, budget, or effort. For each active and pending project, the following information should be provided:
- Project number
- Project period
- Annual direct costs
- Effort (cannot exceed 12 person months)
- Overlap (if applicable)
ADIS can be used to generate NIH-compliant “Other Support.”
Proof of Regulatory Compliance
CITI Training If your project involves human subject research, personnel must be trained in the protection of human subjects. UNMC uses the web-based Collaborative IRB Training Initiative (CITI), which was developed by a consortium of ten research institutions, including UNMC. SPAdmin will provide a letter that certifies those personnel have completed CITI training, as tracked in the IRB’s database. Read more about CITI Training.
IRB If your project involves human subject research, an IRB protocol must be approved and active for the project. You must provide the IRB protocol number to SPAdmin. Read more about IRB requirements.
IACUC If your project involves research using live vertebrate animals, an IACUC protocol must be approved and active for the project. At “Just in Time,” SPAdmin initiates a “compare” of the application and the IACUC protocol; the IACUC office reviews both and certifies to SPAdmin that they match. You must provide the IACUC protocol number to SPAdmin in order for the "compare" to be requested. Protocols which have been determined to "match" will be linked to the award so that animal work may be requested during the project. Read more about IACUC requirements.
IBC If your project involves research using recombinant DNA molecules or select agents, an IBC protocol must be approved and active for the project. You must provide the IBC protocol number to SPAdmin. Read more about IBC requirements.
A “Just in Time” request is no guarantee that an award will be made. You may want to consider establishing an advance account, if your PI has received other indications that funding is likely. Request an advance account.