Forms and Templates
Administrative Costs
Checklist for charging to Sponsored Projects
Documents institutional authorization to budget (and expend, if funded) costs inconsistent with UNMC’s standard financial practice; i.e., to charge indirect (facilities and administrative) costs as direct costs for projects that meet certain criteria
ADIS Quick Glance SPA Tool: Quick Glance (Routing ADIS Internal Forms)

Scope: This SPA Tool covers only the routing of ADIS Internal Forms for SPA purposes, specifically for grants. It focuses on the movement of the ADIS IFs between statuses and actions needed by PIs, Department Administrators, or SPA personnel.

Questions about other ADIS functionality (e.g., Personnel Records, Reports) should be referred to the responsible unit or the IT Help Desk (402-559-7700).
Advance Account Request
(done in ADIS)

Establishes a WBS number prior to the complete set-up of a sponsored project in order to ensure the proper accounting of project-related expenses

ADIS Advance Account guide

Budget - Parent / Child Provides information for SPAdmin to initiate the set-up of sub-accounts to track separate parts of a complex grant.  Child budgets should roll up into the Parent budget in ADIS.
Contract Questionnaire - SPAdmin

Provides information about industry-sponsored projects to assist SPAdmin negotiate agreements with industry sponsors.

Contract Questionnaire - UNeHealth

Provides information about industry-sponsored projects to assist UNeHealth to negotiate agreements with industry sponsors.

Data Use Agreement (DUA) / Data Transfer Agreement (DTA) Intake Form

Guides Sponsored Programs Administration staff in negotiating DUA/DTA terms and in establishing workable timelines.

Facilities & Administrative (F&A) Cost Waiver Request Required in order to use an F&A rate lower than the rate allowed by the sponsor.  In order to maximize UNMC’s F&A recovery, waivers are considered on a case-by-case basis by the Vice Chancellor for Research.
Non-Sponsored Projects and IACUC Protocol Association

To link or unlink a non-sponsored cost center to an IACUC protocol:

  • Email the information below to SPAdmin@unmc.edu and
    • CC the Principal Investigator
    • CC the Department Administrator

Non-Sponsored Projects and IACUC Protocol Association
Non-sponsored accounts begin with 31, 33, or 37

  • IACUC Protocol Number:
  • IACUC Protocol Title:
  • Principal Investigator for the IACUC Protocol:
  • Department Administrator:
  • Cost Center number:
  • To link account, provide:
    • Begin date:
    • End date:
  • To unlink an account, provide:
    • End date:

To modify an IACUC for a sponsored project (an account beginning with 34, 35, or 36) contact your RA.

International Projects Questionnaire Provides information about international travel and sponsored projects, business agreements, and Material Transfer Agreements with international components for review and management by Business & Finance, SPAdmin, UNeMed, and/or other units
Non-Sponsored Projects and IRB Protocol Association

To link or unlink a non-sponsored cost center to an IRB protocol:

  • Email the information below to SPAdmin@unmc.edu and
    • CC the Principal Investigator
    • CC the Department Administrator

Non-Sponsored Projects and IRB Protocol Association
Non-sponsored accounts begin with 31, 33, or 37

  • IRB Protocol Number:
  • IRB Protocol Title:
  • Principal Investigator for the IRB Protocol:
  • Department Administrator:
  • Cost Center number:
  • To link account, provide:
    • Begin date:
    • End date:
  • To unlink an account, provide:
    • End date:

To modify an IRB for a sponsored project (an account beginning with 34, 35, or 36) contact your RA.

Intent to Form a Consortium – Subcontract-in Used when another organization is submitting an application that includes UNMC as a consortium participant.  It meets the NIH requirement that the other organization represents that UNMC is prepared to establish the necessary inter-organizational agreement consistent with sponsor policy.
Intent to Form a Consortium – Subcontract-out Used when UNMC is submitting an application that includes another organization as a consortium participant.  It meets the NIH requirement that UNMC represents that the other organization is prepared to establish the necessary inter-organizational agreement consistent with sponsor policy.