Effective on the 25th of January, all Other Support documents for UNMC employees submitted to SPA for submission to the NH must be generated from a new RSS functionality. The new RSS functionality ensures institutional compliance with the mandates of NIH, UNMC’s largest sponsor of research.
RSS Other Support job aid - Updated March 28, 2022
RSS Other Support FAQs - Updated March 28, 2022
Actions Needed Before the 25th of January:
- Trainings (For Investigators & Administrators): Please attend one of the nine “drop-in sessions” trainings.
- Testing: Each college/institute/department may want to organize a special project to support the methodical testing phase for its investigators.
- Generate Test OS Document: Please generate a test Other Support document for each individual who may be identified as a PI or a Senior/Key Personnel on an NIH application or pre-existing award.
- Data Review: Review the test Other Support document carefully to identify any data issues such as missing data points or typos.
- Proactive Resolution of Data Concerns: If data issues are identified in the test Other Support document then a Department Administrator (not the investigator) should create a new ticket in the Ticker (SPA’s system for tracking work tasks).
- Ticker: Submissions Form: Use the Submissions form for the ticket and code the Submission Type (What is it?) data field as “! Data Concern for Other Support Docs” – which will show as the first option in the dropdown menu for the data field.
- Patience Please: A SPA representative will work with you to resolve the data concerns. That said, there will be several months where the Data Concern tickets are added to SPA’s normal operational volume. We appreciate your patience during this transition.
Compliance with NIH policy requires that each investigator have an understanding of the following with regard to reporting “Other Support” information:
- “Other Support” is a broad concept that includes all of the resources accessible to you, not just the grants and contracts that support your research. Inclusions in brief:
- Resources that do not have a dollar value attached to them (aka, “in-kind”), as well as resources that do have monetary value.
- Resources that are related to your research, in addition to the resources that directly support your research.
- Resources that are not received through UNMC, including those received in the U.S. as well as those received in other countries outside the U.S.
- NIH's NOT-OD-19-114 is a reminder that documentation submitted by UNMC to NIH must provide transparency with regard to Foreign Influence. Such documentation takes multiple forms including Other Support and Biosketch documents, Foreign Component information, and Conflict of Interest disclosures.
- Resources that result from your private outside consulting activities if research is being conducted as part of the consulting activities.
- New: Per NOT-OD-21-110, for submissions due on or after January 25, 2022, each senior/key person must:
- electronically sign their respective Other Support forms.
- provide copies of a) foreign contracts, b) foreign grants, and c) any other agreements specific to foreign appointments, affiliations, and/or employment with a foreign institution. English-language translations must be provided for any original documentation that is not in English.
- Use the restructured format page, which now separates funded projects from in-kind contributions.
- New: Per NOT-OD-21-073, project teams must immediately notify SPA of undisclosed Other Support information that was missing at Just-In-Time (JIT) or with an RPPR. Do not wait until the next RPPR.
NIH Sources specific to Other Support
- Other Support Instructions (updated March 2021)
- Frequently Asked Questions (FAQs) - Other Support and Foreign Components (updated March 2021)
UNMC Policy Reminder
Research investigators are responsible for reporting Other Support/Pending Support to funding agencies per NIH and UNMC requirements.
UNMC’s policy, Policy No. 8014 Disclosing Foreign Support and International Activities, reminds researchers of the disclosure requirements:
“Disclosures of Activities Supported by Foreign Entities or Individuals are subject to review by the relevant academic program leader, the Chief Compliance Officer, the Export Control Director, and other UNMC officials as appropriate…When applying for external research funding, UNMC personnel must also comply with any disclosure requirements imposed by the funding organization. In many cases, this may require making separate disclosures to UNMC in addition to any disclosures required by the external funding organization.… Failure to comply with this policy will result in corrective or disciplinary action …, including termination, dismissal, or exclusion from participation in federally funded activities.”