To coordinate distribution of UNMC policies in the most cost effective manner, hardcopies of UNMC policies and/or policy manuals will no longer be issued. All UNMC policies, either in draft revision or final form, are available on the UNMC Policy Homepage.
To ensure that UNMC workforce is consulting the most current UNMC policies, all existing UNMC Policy Manuals should be returned to Dorothy Panowicz, Budget, Analysis and Financial Compliance, ZIP 5080, by Sept. 30. Workforce without computer access should request any required policy information from their supervisor or from Nancy Ellen, policy and procedure coordinator.
New or revised campus-wide policies made effective since hardcopies were issued in October 2002 are:
No. 2004— Bloodborne Pathogens Exposure — effective March 17, 2003, new
No. 6008— UNeCard Photo Identification and Secure Card Access Control — This policy replaces UNMC Policy No. 6008 issued July 1, 1998. Effective March 17, 2003, revised
No. 6045— Privacy, Confidentiality and Information Security , effective March 17, 2003, new
No. 6051— Computer Use and Electronic Information Security —
This policy replaces UNMC Policy No. 6051, issued Jan. 27, 2003.Effective March 17, 2003, revised
No. 6056— Retention and Destruction/Disposal of Private and Confidential Information, effective March 17, 2003, new
No. 6057— Use and Disclosure of Protected Health Information, effective March 17, 2003, new
No. 6058— Notice of Privacy Practices,effective March 17, 2003, new
No. 6059— Access and Amendment to Designated Record Set, effective March 17, 2003, new
No. 6060— Business Associate Agreements and Addendum, effective March 17, 2003, new
No. 6061— Accounting of Protected Health Information Disclosures, effective March 17, 2003, new
No. 6062— Patient/Consumer Complaints, effective March 17, 2003, new
No. 6063— Vendors, effective March 17, 2003, new
No. 6065— Facsimile Transmissions, effective March 17, 2003, new
No. 6066— Psychotherapy Notes, effective March 17, 2003, new
No. 6067— Facility Security, effective March 17, 2003, new
No. 6070— Conditions of Treatment Form, effective March 17, 2003, new
In addition, Information Technology Services has issued new security procedures, available on the HIPAA Web site or through the procedure links on the UNMC Policy Homepage. There are also new executive memoranda signed into effect by University of Nebraska President L. Dennis Smith:
Executive Memorandum No. 26, Information Security Plan: Gramm Leach Bliley Compliance
Executive Memorandum No. 27, HIPAA Compliance Policy
Because they have been incorporated into new draft policies or are otherwise no longer needed, the following policies have been deleted:
- 1009Faculty/Employee Assistance Program
- 1011Employee Enrichment Programs
- 1012Employee Health Services
- 1018 Exit Procedures and Interview Program
- 1016 Benefits, Insured
- 1054Personnel Action Definitions
- 1056 Personnel Action and Data Forms
- 1058 Physical Examinations
- 1060 Political Activities
- 1068 Retirement Program
- 1074 Service Award Program
- 1082 Termination Procedure
- 1086 Unemployment Compensations Claims
- 1090 Worker’s Compensation
- 6022Use of “Herbie Husker, M.D.” Symbol
- 6028Reporting Telephone Changes
Draft policies at UNMC are submitted to the Policy and Procedure Coordinator, who manages the process of review, approval and distribution of approved policies. Draft policies are distributed to the Policy Review Committee for comments and questions before final approval and signature by the vice chancellor for business and finance. Once signed into effect, new or revised policies will be announced via e-mail and in the UNMC Today.