Name changes don’t happen very often and typically are associated with major life changes.
As such, it can be difficult for employees to know the steps that must occur to ensure names get changed correctly in all UNMC systems. Below is information to help the process go smoothly.
First, an employee must first receive a new Social Security card from the Social Security Administration that bears the new name.
There are then two distinct actions employees must take once they receive the new cards:
First, employees should contact departmental PAF coordinators for assistance.
The PAF coordinator will ask employees to complete Personnel Data Change Forms (PDF). Employees must spell out exactly how the new names are to appear with appropriate spaces and hyphens (this is a crucial step to ensure name changes happen correctly).
The new names must appear as they do on the Social Security cards. The PAF coordinator will then enter the name changes into the human resource information system as they appears on the PDFs. This initiates the formal change in the employee record as well as with any elected benefits such as health insurance.
The second action requires employees to contact ITS System Access for the name changes to occur with regard to e-mail addresses, online Employee Self Service and Blackboard.
The e-mail address change also requires employees to notify others with whom they frequently exchange e-mail that their email addresses have changed so that people can update their address books.
For more information about the name change process, contact Kris Hammond in Human Resources at 559-5908 or khammond@unmc.edu.