Central Scheduling Office

Scheduling UNMC Rooms and Spaces

Basic planning information for UNMC employees and non-employees:

Room Scheduling and Tech Request Form

Tech Requests

Use the form above if you have a confirmed reservation and are now requesting tech assistance for your event.
Tech requests should be scheduled at least ten (10) days prior to the confirmed event.
Email roomscheduling@unmc.edu if you have any questions.

Meeting/Event Requests

Events and classes will start on the hour or half-hour. They must end 10 minutes before the hour or 20 minutes past the hour (for example: a meeting at 10 a.m. will end at 10:50 a.m., not 11 a.m.)
Provide two rooms when you submit your request in case your first choice isn't available.
You should receive a response within two business days, depending on the volume of requests.
Email roomscheduling@unmc.edu if you have any questions.

Policies and Fundraising

Policies

Fundraising

Complete a Fundraising Request Form (Raffles are not permitted)
For fundraising questions contact UNMC Business & Finance Services at 402-559-5200

Scheduling a non-UNMC sponsored event

Make sure you meet the criteria for scheduling a UNMC space.
A UNMC or Nebraska Medicine employee or department must serve as a primary contact and handle details.
Non-UNMC sponsored events must be approved by the Department of Strategic Communications. You must assume costs for set-up, catering, technicians, housekeeping, etc. The use of UNMC public spaces requires written approval from this office before notice or advertising of an event.
The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations.
Schedule your event through EMS or the Room Scheduling Form

Other Event Details

Room Scheduling Deadlines

Deadlines vary based on the type of meeting or event, and on the type of space or room you are requesting.

Scheduling core academic functions takes priority each term. A core academic function is defined as, a for-credit, tuition funded course that is required as part of the course’s curriculum. Room requests can be scheduled up to six (6) months in advance and will not be approved until academic courses (core academic functions) are set.

Room reservation(s) are subject to change based on core academic function needs.
All requests are scheduled on a first-come, first-serve basis

Any use of auditorium, classroom, and laboratory space for purposes beyond the core academic functions will be scheduled after the completion of room assignments for all courses for the related academic term. (Please review the Academic Space Deadlines tab).
If you have any questions please contact roomscheduling@unmc.edu

If you are looking to request space for one-time, multiple-day conferences or meetings, please reach out to Dr. Stanley M. and Dorothy Truhlsen Campus Events Center.
Questions? Email the Central Scheduling Office.

Event Month	Earliest confirmation
August - December	June 15
January - May 15	November 15
May 15 - July	March 15

Central Scheduling Office

Scheduling UNMC Rooms and Spaces

Event Information

Policies

Fundraising

Room Scheduling Deadlines

Online reservations for students, employees