Central Scheduling Office
Spaces across all UNMC campuses are available for use by the UNMC community and outside groups. Here's what you need to know in advance of contacting our office to schedule your meeting or event.
- Events and classes will start on the hour or half-hour. They must end 10 minutes before the hour or 20 minutes past the hour (example: a meeting at 10 a.m. will end at 10:50 a.m., not 11 a.m.)
Note: Academic courses are not scheduled through this office or its room-scheduling form.
Scheduling UNMC Rooms and Spaces
Basic planning information for UNMC employees and non-employees:
- View our Coronavirus Resources
- Campus guidance for gatherings
- IT Support : 402-559-7665, 6 a.m.-6 p.m. Monday through Thursday, 6 a.m.-5 p..m. Friday
- To cancel a meeting or event: Log into EMS to cancel; if unable to cancel, email roomscheduling@unmc.edu
- To update or cancel an academic course date(s), email roomscheduling@unmc.edu
- Complete the Room Scheduling Form.
- Events and classes will start on the hour or half-hour. They must end 10 minutes before the hour or 20 minutes past the hour (example: a meeting at 10 a.m. will end at 10:50 a.m., not 11 a.m.)
- Provide two rooms when you submit your request in case your first choice isn't available.
- You should receive a response within two business days, depending on the volume of requests.
- Email roomscheduling@unmc.edu if you have any questions.
Event Information
Policies
Fundraising
- Complete a Fundraising Request Form (Raffles are not permitted)
- For fundraising questions contact UNMC Business & Finance Services at 402-559-5200
- Make sure you meet the criteria for scheduling a UNMC space.
- A UNMC or Nebraska Medicine employee or department must serve as a primary contact and handle details.
- Non-UNMC sponsored events must be approved by the Department of Strategic Communications. You must assume costs for set-up, catering, technicians, housekeeping, etc. The use of UNMC public spaces requires written approval from this office before notice or advertising of an event.
- The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations.
- Schedule your event through EMS or the Room Scheduling Form
Room Scheduling Deadlines
Deadlines vary based on the type of meeting or event, and on the type of space or room you are requesting.
Conference rooms and other reservable spaces may be scheduled for ad hoc and recurring meetings up to one year in advance.
- Advanced scheduling is not available in spaces used for core academic functions. If the use of an auditorium or classroom for an event is desired (i.e., symposiums, weekly seminars, etc.), spaces can be scheduled on a first-come, first-serve basis each term.
- Any use of auditorium, classroom and laboratory space for purposes beyond the core academic functions will be scheduled after the completion of room assignments for all courses for the related academic term.
- Conference rooms and other reservable meeting spaces may be used for hosting of a conference.
- Requests for one-time multiple-day conferences or meetings being hosted at UNMC must be submitted a minimum of one year in advance or a maximum of two years in advance. Prior approval by the Central Scheduling Office in consultation with the affected college(s) or institute(s) is required. Email the Central Scheduling Office.
|
Event Month |
Earliest acceptance |
Earliest confirmation |
|
August - December |
April 1 |
June 15 |
|
January - May 15 |
October 1 |
November 15 |
|
May 15 - July |
February 1 |
March 15 |
Online reservations for students, employees
To schedule rooms or study spaces: log into the UNMC Room Scheduling Website (EMS)