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Central Scheduling Office

Spaces across all UNMC campuses are available for use by the UNMC community and outside groups. Here's what you need to know in advance of contacting our office to schedule your meeting or event.

UNMC employee link for room scheduling: UNMC Scheduling Website (EMS)

Note: Academic courses are not scheduled through this office or its room-scheduling form.

Scheduling UNMC Rooms, Facilities

Basic planning information for UNMC employees and non-employees:

COVID-19 requirements, updates

Rooms, Capacities

Fundraising

Step 1: Review Criteria, Guidelines

Make sure you meet the criteria for scheduling a UNMC space.
A UNMC or Nebraska Medicine employee or department must serve as a primary contact and handle details.
Non-UNMC sponsored events must be approved by the Department of Strategic Communications. You must assume costs for set-up, catering, technicians, housekeeping, etc. The use of UNMC public spaces requires written approval from this office before notice or advertising of an event.
The activity must be related to the mission or directly benefit UNMC, Nebraska Medicine, their employees, students or affiliated organizations.

Step 2: Request a Room

Complete the Room Scheduling Form. Remember, not all rooms on campus can be scheduled through us, including those in the Sorrell Center.
Events and classes will start on the hour or half-hour. They must end 10 minutes before the hour or 20 minutes past the hour (example: a meeting at 10 a.m. will end at 10:50 a.m., not 11 a.m.)
Provide two rooms when you submit your request in case your first choice isn't available.
Information on catering, tables and chairs rental, furniture moving, after-hours access, and contacts.

Step 3: Watch for a Confirmation Email

You should receive a response within two business days, depending on the volume of requests.
Call us at 402-559-7254 if you have any questions.

Step 4: Plan the Details

Alcoholic Beverages Policy
Request to Serve Alcoholic Beverages form
Nebraska Medical Center Food Service catering
Furnishings
After-Hours Access: Public Safety Dispatch, 402-559-5111
Public space contacts

Room Scheduling Deadlines

Deadlines vary based on the type of meeting or event, and on the type of space or room you are requesting.

Ad Hoc and Recurring Meetings

Conferences

Academic Space Deadlines

Conference rooms and other reservable spaces may be scheduled for ad hoc and recurring meetings up to one year in advance.

Advanced scheduling is not available in spaces used for core academic functions. If the use of an auditorium or classroom for an event is desired (i.e., symposiums, weekly seminars, etc.), spaces can be scheduled on a first-come, first-serve basis each term.

Any use of auditorium, classroom and laboratory space for purposes beyond the core academic functions will be scheduled after the completion of room assignments for all courses for the related academic term.

Conference rooms and other reservable meeting spaces may be used for hosting of a conference.
Requests for one-time multiple-day conferences or meetings being hosted at UNMC must be submitted a minimum of one year in advance or a maximum of two years in advance. Prior approval by the Central Scheduling Office in consultation with the affected college(s) or institute(s) is required. Email the Central Scheduling Office.

Event Month	Earliest acceptance	Earliest confirmation
August - December	April 1	June 15
January - May 15	October 1	November 15
May 15 - July	February 1	March 15

Central Scheduling Office

Scheduling UNMC Rooms, Facilities

Scheduling Process, Outside Groups

Room Scheduling Deadlines

Online reservations for students, employees